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Results - Tightening the process for reviewing options in capital project

Context / scope of project : Our client, the capital projects group of a major Australian coal producer has many projects running from large green-field expansions to sustaining capital projects.

The group follow the corporate guidelines for these projects but its leader wanted to tighten up the initial phase of the feasibility study methodology and also to improve the decision making process to avoid projects being slowed by revisiting earlier options unnecessarily. In this phase of projects a range of alternative solutions are generated and reviewed prior to selecting the "go-forward" option. Traditionally this phase of projects had proven difficult to manage to cost and schedule.

PIP were retained to develop and trial a new approach with the objective of streamlining the process and reducing engineering time and cost.

Client achieved:

Moved the first project into the engineering phase within 2 weeks from the identification of the alternatives (after it had sat around for 2-3 months)

In 3 weeks, reduced the initial engineering hours of one contractor by 4500 hours (50% less than estimate)

The process is being now rolled out into other projects. 


 

 

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What we did:

Streamlined and clarified the existing selection process using a swim lanes chart approach

Developed forms to clearly articulate alternatives and document, agree and sign-off decisions

Set up and promoted clear roles and responsibility matrices using RACI matrix

Established a tighter feedback loop between the alternative decision making and the engineering scope of work

Set up decision group to make strategic decisions as required then agree them with the monthly corporate steering committee

Implemented the process into a large mining project and a medium port project


 
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